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HOTEL MANAGEMENT SOFTWARE USER MANUAL

ECOSMART

As simple as opening a door.

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Ecosmart hotel management user manual

Management software functionality for hotels and B&Bs

Hotel management with room opening
ROOM OCCUPIED AND CUSTOMER IN THE ROOM
CLEAR CHAMBER AND CHAMBER TEMPERATURE
PLANNING
DOMOTICA
CAMERA

Centralized and Intelligent Control: Complete Room Monitoring and Easy Access to Home Automation

Our intuitive interface on the home page for hotel home automation offers a complete vision and centralized essential functions.
Easily view it state of the rooms with detailed planning, clearly showing those free and occupied.
Monitor the temperature of each camera, check for guest presence, and access external cameras or reception for optimized security.
Furthermore, manage home automation of the entire structure, checks the battery level of the electronic handles and the signal power level.
This solution offers control, security and efficiency, improving the hotel and guest management experience.
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Here is the legend of the symbols used for hotel room control

Our homepage allows you to select and manage up to 30 structures different with infinite rooms, offering a flexible and scalable solution for your hotel business.
Use the pen symbol in your profile to easily edit your Email is send ai clients, personalizing communication according to your needs.

MENU AT THE TOP RIGHT

  • CHOICE OF STRUCTURE
  • PERSONAL AREA
hotel home automation choice of facilities

In our interface, the section 'Busy Chamber' indicates the rooms currently occupied, while 'Customer in the room' shows if there are guests present at the moment. Furthermore, you can monitor the 'Chamber temperature' in real time, ensuring maximum comfort for guests and efficient energy management.

ROOM OCCUPIED

  • ROOM NAME
  • CUSTOMER IN THE ROOM
  • BATTERY LEVEL
  • SIGNAL LEVEL
  • ROOM TEMPERATURE
Hotel room busy and customer in room

In our interface, 'Free room' indicates the rooms available for new guests. 'Bacteria Levela' shows the battery status of the electronic locks, while 'Signal Level' reflects the signal strength for connectivity. 'Chamber temperature' allows you to monitor the climate of the room

FREE ROOM

  • ROOM NAME
  • BATTERY LEVEL
  • SIGNAL LEVEL
  • ROOM TEMPERATURE
Free hotel room

In our platform, we integrate a function of viewing for cameras, which you can install in strategic points such as the reception or outside, facing the street. This tool offers a real-time view of crucial areas, improving security and monitoring of your facility's surroundings

CAMERA VIEW

  • VIDEO SURVEILLANCE
video surveillance on home automation for hotels

The section planning of our system displays a clear calendar with the status of each room: 'Busy Chamber' for occupied rooms, 'Free room' for immediate availability, and 'Room Cleaning' for rooms undergoing maintenance. This allows for efficient management and optimization of staff time

PLANNING 

  • FREE ROOM
  • ROOM OCCUPIED
  • ROOM CLEAN
free or occupied rooms on the planning hotel

The button dedicated to home automation for the common areas in our system it allows centralized and intuitive management of the hotel's shared spaces. Through it, you can controllare the illumination, warm-up, the air conditioning and other automated systems, ensuring comfort and energy efficiency in common areas

HOME AUTOMATION FOR THE COMMON AREAS

  • LIGHTS TURN ON
  • HEATING TURN ON
  • IRRIGATION SWITCH ON
  • ECC.
button to select hotel home automation
from the reception Console for creating hotel room codes
Code type
Customer Data
Possible notes
check-in date and check-out date

Advanced Self Check-In: Access Management and Home Automation for Hotels

Our Self Check-In page offers complete control over room access.
1) It allows theremote door opening e
2) the creation of timed codes: 'First Access' for the guest's first entry, followed by the use of the RFID Card found in the room, which disconnects the electricity at the exit, promoting energy saving. 'Permanent Codes' ' for owners and staff, 'Periodic Codes' for pre-established periods, and 'Cyclic Codes' ideal for gyms.
3) Record entry LOGs, monitoring guest and staff access.
4) Manages the registration of the cards associated with the room.
5) Controls all home automation relating to the room, ensuring safety and comfort.

Here is the legend of the symbols used for hotel room control

Creation of Personalized Codes: From Single Access to Cyclic Codes

The time code creation button in our system offers a versatile solution for different needs.
First Access Codes allows guests to enter the room only once, after which they will use the RFID Card found in the room, promoting the efficient use of energy.
I Permanent Codes they are ideal for owners and staff, offering continuous access.
I Periodic Codes they are perfect for temporary stays, operating only for the specified period.
It flies, i Cyclic Codes they are suitable for areas such as gyms, allowing repeated access at pre-established times, improving the safety and management of common spaces.

CREATION OF CODES AND CARD

  • FIRST ACCESS CODES
    *ATTENTION VALID WITHIN 6 HOURS FROM THE DATE OF ARRIVAL
  • PERMANENT CODES
  • PERIODIC CODES
  • CYCLIC CODES
creation of hotel room time codes

Self Check-In: Remote Door Opening for an Innovative Welcome.
Another Self Check-In feature allows managers to open doors remotely, an ideal solution when guests forget or lose their keys or cards.
This system not only improves the guest experience but also ensures seamless access and security.

REMOTE ROOM OPENING

  • CHAMBER OPENING
Remote hotel room opening

Our page dedicated to home automation offers complete and intuitive control over various aspects of the hotel.
With functions like 'Lights opening', manage the lighting of each room for a perfect atmosphere. 'Heating switch on' allows you to adjust the temperature for maximum comfort. 'Opening or Closing Shutters' allows you to change the natural light and privacy in the rooms. Finally, the section 'Power consumptions' provides detailed data on energy use, helping you monitor and optimize electricity consumption, for more sustainable management and savings on operational costs.

DOMOTICA

  • LIGHTS OPENING
  • HEATING TURN ON
  • OPENING or CLOSING SHUTTERS
  • POWER CONSUMPTIONS
home automation for hotels on cassette 503

Our page dedicated tosending numerical codes via WhatsApp or EMAthe represents a step forward in the automation of hotel check-in.
This feature allows managers to securely and instantly send room access codes directly to guests' mobile devices.
This method of communication facilitates the check-in process, reducing waiting and improving the overall guest experience.
Furthermore, it offers a practical solution in case of loss of physical keys, ensuring that guests can always access their rooms with ease and safety, increasing customer satisfaction and the operational efficiency of the hotel.

SEND CODES

  • SENT BY EMAIL
  • SEND BY WHATSAPP
I send codes by email or whatsapp

Our page dedicated to sending automated emails offers an efficient and personalized system for communicating with guests.
With pre-set messages, you can easily send codes to open the door, providing safe and hassle-free access. Included in the message, You also send detailed driving directions to assist guests in finding the property easily.
To complete the guest experience, the same email can contain the password for the WiFi, ensuring an immediate and smooth connection. This functionality ensures that crucial information is delivered in a timely and organized manner, improving customer satisfaction

PRESET MESSAGE

  • SENDING CODES FOR OPENING THE DOOR
  • DIRECTIONS
  • PASSWORD FOR WIFI
the host Sends email to customer with pre-set message

The page dedicated to LOG and the Chamber Openings Register in our system provides a detailed account of interactions with each room in the hotel. This includes guest access, allowing a clear view of who enters and exits the rooms.
It also comes monitored the hotel staff, such as the staff and waitresses, offering a complete overview of their activities. This tool is essential to ensure safety, efficient management and responsibility, providing managers with precise traceability and in-depth control over all movements within the hotel.

LOG ROOM OPENINGS REGISTER

  • CLIENTS
  • STAFF
  • WAITRESS
door opening log

GuestKey

GuestKey is a product of FIP S.r.l., a company specialized in the production of doors since 1969. 50 years of experience give very high quality standards made in Italy, with UNI EN ISO 9001:2000 and UNI ISO 14001:2015 certifications

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